Overview
Bavaro Hall Room 234A supports two presentation options for meetings and instruction: Wireless sharing using Zoom Rooms and Wired laptop sharing via HDMI. This article explains how to use each option, what functionality is available, and how to get help if issues occur.

♿ Accessibility Features

Keyboard Navigation Tips

  • Navigate Zoom controls: Tab / Shift + Tab
  • Select buttons and menu items: Enter or Return
  • Adjust laptop volume: Volume Up / Down keys
  • Navigate sharing options in Zoom: Arrow keys

Screen Reader (VoiceOver / Narrator) Tips

  • Toggle VoiceOver (Mac): Command (⌘) + F5
  • Toggle Narrator (Windows): Ctrl + Windows + Enter
  • Example labels you may hear:
    • “Share, button”
    • “Enter Room Code, text field”
    • “HDMI connected, display detected”
    • “Zoom Rooms controller, window”

🧭 Visual guide: Zoom touch panel mounted in the room with a prominent Share button and a visible Room Code when wireless sharing is selected.

🚀 Quick Fix
  1. Decide whether you are presenting Wirelessly (Zoom) or Wired (HDMI).
  2. Follow the steps for your chosen option below.
  3. Adjust volume using your laptop controls if needed.
  4. For assistance, contact ETO at 434‑924‑7086.
Main Instructions

📡 Option 1: Wireless Sharing (Zoom Rooms)

Use this option for screen sharing only.

⚠️ Limitations

  • Speaker functionality may be limited
  • Microphone and camera are not available
  • Intended for content sharing, not full video conferencing

Steps:

  1. On the Zoom Room panel, select Share.
  2. Open the Zoom application on your laptop.
  3. If your meeting was scheduled using the room scheduler:
    • Select Share in the Zoom application.
  4. If your meeting was not scheduled using the room scheduler:
    • Select Share in the Zoom application.
    • Enter the Room Code displayed on the Zoom panel.
  5. Begin sharing your screen.

🔌 Option 2: Wired Laptop Connection (HDMI)

Use this option for full AV functionality.

✅ Provides:

  • In‑room display
  • Speakers
  • Microphone
  • Camera

Steps:

  1. Locate the HDMI cable on the credenza.
  2. Connect the HDMI cable to your laptop.
    • Adapters may be required for some laptops.
  3. Your screen should automatically appear on the in‑room display.
  4. Adjust audio using your laptop’s volume controls.
  5. In Zoom, Teams, or other software, select the room camera and microphone if prompted.
⚠️ Important Notes
  • Wireless (Zoom Rooms) is display‑only and does not support microphones or cameras.
  • Wired HDMI provides the most reliable experience for meetings and presentations.
  • Volume control for wired presentations is handled from your laptop.
  • Always confirm the correct display is selected before starting your session.
🛠️ Troubleshooting

1️⃣ No Image on Display

  • Verify the HDMI cable is fully connected (wired).
  • Confirm Share was selected and the correct Room Code was entered (wireless).

2️⃣ No Audio

  • Increase volume on your laptop.
  • Confirm the correct speaker is selected in your application.
  • Note that audio may be limited when using wireless sharing.

3️⃣ Camera or Microphone Not Available

  • Wireless sharing does not support cameras or microphones.
  • Switch to Wired (HDMI) for full AV support.

4️⃣ Zoom Will Not Share

  • Close and reopen the Zoom application.
  • Re‑enter the Room Code if prompted.
  • Restart your laptop if issues persist.

If problems continue, contact ETO.

📌 Frequently Asked Questions

Which option should I use for Zoom meetings with audio and video?
Use the Wired HDMI option.

Can I use the camera wirelessly?
No. Cameras and microphones are not available with Zoom Rooms wireless sharing.

Do I need adapters for HDMI?
Some laptops require adapters. Bring one if needed.

🎯 UVA / EHD Best Practices

  • Use wired HDMI for meetings with audio, video, or recording
  • Test your connection before your meeting begins
  • Keep HDMI cables neatly returned to the credenza
  • Contact ETO early if support may be needed

🧰 Quick Summary

  • Room 234A supports Wireless (Zoom Rooms) and Wired (HDMI) presentation
  • Wireless is display‑only with limited audio
  • Wired HDMI provides full AV functionality
  • Laptop controls manage volume
  • ETO provides technical support

🚨 Need Help?

If you experience issues updating your Mac:

🌐 Go to virginiaedhd.freshservice.com

Select Create
Then select Ticket
Submit your request with details about the issue