Overview
Bavaro Hall Room 318A supports two presentation options: Wireless sharing using Zoom Rooms and Wired laptop sharing via HDMI. This article explains how to use each option, what features are available, and how to get technical support if needed.

♿ Accessibility Features

Keyboard Navigation Tips

  • Navigate Zoom controls: Tab / Shift + Tab
  • Select buttons and menu items: Enter or Return
  • Adjust laptop volume: Volume Up / Volume Down
  • Navigate Zoom sharing options: Arrow keys

Screen Reader (VoiceOver / Narrator) Tips

  • Toggle VoiceOver (macOS): Command (⌘) + F5
  • Toggle Narrator (Windows): Ctrl + Windows + Enter
  • Example labels you may hear:
    • “Share, button”
    • “Enter Room Code, text field”
    • “HDMI connected, display detected”
    • “Zoom Rooms controller, window”

🧭 Visual guide: A Zoom Room touch panel is mounted in the room with a large Share button. When wireless sharing is selected, a Room Code is displayed. An HDMI cable is located on the credenza for wired presentations.

🚀 Quick Fix
  1. Decide whether to present Wirelessly (Zoom Rooms) or Wired (HDMI).
  2. Follow the steps for your selected option below.
  3. Adjust audio using your laptop’s volume controls.
  4. For assistance, contact ETO at 434‑924‑7086.
Main Instructions

📡 Option 1: Wireless Sharing (Zoom Rooms)

Use this option for screen sharing only.

⚠️ Limitations

  • Speaker functionality may be limited
  • Microphone and camera are not available
  • Intended for content sharing, not full video conferencing

Steps:

  1. On the Zoom Room panel, select Share.
  2. Open the Zoom application on your laptop.
  3. If your meeting was scheduled using the room scheduler:
    • Select Share in the Zoom application.
  4. If your meeting was not scheduled using the room scheduler:
    • Select Share in the Zoom application.
    • Enter the Room Code displayed on the Zoom panel.
  5. Begin sharing your screen.

🔌 Option 2: Wired Laptop Connection (HDMI)

Use this option for full AV functionality.

✅ Provides:

  • In‑room display
  • Speakers
  • Microphone
  • Camera

Steps:

  1. Locate the HDMI cable on the credenza.
  2. Connect the HDMI cable to your laptop.
    • Some laptops may require an adapter.
  3. Your screen should automatically appear on the in‑room display.
  4. Adjust audio using your laptop’s volume controls.
  5. In Zoom, Teams, or other software, select the room camera and microphone if prompted.
⚠️ Important Notes
  • Wireless (Zoom Rooms) is display‑only and does not support microphones or cameras.
  • Wired HDMI provides the most reliable experience for meetings requiring audio or video.
  • Volume is controlled directly from your laptop.
  • Confirm the correct display is active before starting your session.
🛠️ Troubleshooting

1️⃣ No Image on Display

  • Confirm the HDMI cable is securely connected (wired).
  • Ensure Share was selected and the correct Room Code was entered (wireless).

2️⃣ No Audio

  • Increase volume on your laptop.
  • Verify the correct speaker is selected in your application.
  • Note that audio may be limited when using wireless sharing.

3️⃣ Camera or Microphone Not Available

  • Wireless sharing does not support cameras or microphones.
  • Switch to Wired (HDMI) for full AV support.

4️⃣ Zoom Will Not Share

  • Close and reopen the Zoom application.
  • Re‑enter the Room Code if prompted.
  • Restart your laptop if issues persist.
📌 Frequently Asked Questions

Which option should I use for Zoom or Teams meetings with audio and video?
Use Wired (HDMI).

Can I use the room camera wirelessly?
No. Cameras and microphones are not available with Zoom Rooms wireless sharing.

Do I need an HDMI adapter?
Some laptops require adapters. Bring one if needed.

🎯 UVA / EHD Best Practices

  • Use wired HDMI for meetings that require audio, video, or recording
  • Test your connection before your session begins
  • Keep HDMI cables neatly returned to the credenza
  • Contact ETO early if technical support may be needed

🧰 Quick Summary

  • Room 318A supports Wireless (Zoom Rooms) and Wired (HDMI) presentation
  • Wireless is display‑only with limited audio
  • Wired HDMI provides full AV functionality
  • Volume is controlled from your laptop
  • ETO provides technical support

🚨 Need Help?

If you experience issues updating your Mac:

🌐 Go to virginiaedhd.freshservice.com

Select Create
Then select Ticket
Submit your request with details about the issue