Overview
Ridley Hall Room 206 supports two presentation options: Wireless sharing using Zoom Rooms and Wired laptop sharing via HDMI and USB. This article explains how to use each option, what functionality is available, and where to get support from the Educational Technologies Office (ETO).

♿ Accessibility Features

Keyboard Navigation Tips

  • Navigate Zoom and system controls: Tab / Shift + Tab
  • Activate buttons and menus: Enter or Return
  • Navigate options and sliders: Arrow keys
  • Adjust laptop volume: Volume Up / Volume Down

Screen Reader (VoiceOver / Narrator) Tips

  • Toggle VoiceOver (macOS): Command (⌘) + F5
  • Toggle Narrator (Windows): Ctrl + Windows + Enter
  • Example labels you may hear:
    • “Share, button”
    • “Laptop, button”
    • “HDMI connected, display detected”
    • “USB audio device selected”

🧭 Visual guide: A wall-mounted touch panel with large source buttons (Wireless, Laptop). HDMI and USB cables are located to the right of the credenza.

🚀 Quick Fix
  1. Choose Wireless (Zoom Rooms) or Wired (Laptop) on the touch panel.
  2. Follow the steps for your selected option below.
  3. If using wired, connect both HDMI and USB.
  4. For assistance, contact ETO at 434‑924‑7086.
Main Instructions

📡 Option 1: Wireless Sharing (Zoom Rooms)

Use this option for screen sharing only.

⚠️ Limitations

  • Speaker functionality may be limited
  • Microphone and camera are not available
  • Intended for content sharing, not full video conferencing

Steps

  1. On the Zoom Room panel, select Share.
  2. Open the Zoom application on your laptop.
  3. If your meeting was scheduled using the room scheduler:
    • Select Share in the Zoom application.
  4. If your meeting was not scheduled using the room scheduler:
    • Select Share in the Zoom application.
    • Enter the Room Code displayed on the Zoom panel.
  5. Begin sharing your screen.

🔌 Option 2: Wired Laptop Connection (HDMI + USB)

Use this option for full AV functionality.

✅ Provides

  • In‑room displays
  • Speakers
  • Microphone
  • Camera

Steps

  1. Touch anywhere on the touch panel to wake the system.
  2. Locate the HDMI and USB cables to the right of the credenza.
  3. Connect both HDMI and USBto your laptop.
    • USB adapters are available for checkout from ETO (Ridley 121) if required.
  4. On the touch panel, select Laptop.
  5. In your meeting software (Zoom, Teams, etc.), select the room camera and microphone.
    • If using a USB adapter on Windows, the audio output may appear as:
      “Crestron (3‑HD Audio Driver for Display Audio)”
  6. Adjust audio and camera settings as needed.
⚠️ Important Notes
  • Wireless (Zoom Rooms) is display‑only and does not support microphones or cameras.
  • For wired use, both HDMI and USB must be connected for audio, camera, and mic.
  • Camera and audio controls are available on the room system (see posted instructions).
  • Verify the correct devices are selected in your conferencing software.
🛠️ Troubleshooting

1️⃣ No Image on Display

  • Confirm Laptop is selected on the touch panel.
  • Ensure HDMI is securely connected.

2️⃣ No Audio or Microphone

  • Verify the USB cable is connected.
  • In your app, select the room audio device (Windows may show Crestron (3‑HD Audio Driver for Display Audio)).

3️⃣ Camera Not Available

  • Wireless sharing does not support cameras.
  • Switch to Wired (Laptop) and reselect the camera in your app.

4️⃣ Zoom Will Not Share Wirelessly

  • Reopen Zoom and reselect Share.
  • Re-enter the Room Code if prompted.

If issues persist, restart your laptop and try again.

📌 Frequently Asked Questions

Which option should I use for Zoom or Teams meetings with audio and video?
Use Wired (Laptop).

Do I need both HDMI and USB?
Yes. HDMI provides video; USB enables audio, microphone, and camera.

Where can I get adapters?
Adapters are available from ETO (Ridley 121).

🎯 UVA / EHD Best Practices

  • Use wired connections for meetings with audio, video, or recording
  • Connect HDMI and USB before starting your meeting
  • Test camera and mic settings before participants join
  • Return cables neatly after use
  • Contact ETO early if support may be needed

🧰 Quick Summary

  • Room 206 supports Wireless (Zoom Rooms) and Wired (Laptop) presentation
  • Wireless is display‑only with limited audio
  • Wired HDMI + USB provides full AV functionality
  • Windows USB audio may appear as Crestron (3‑HD Audio Driver for Display Audio)
  • ETO provides technical support

🚨 Need Help?

If you experience issues updating your Mac:

🌐 Go to virginiaedhd.freshservice.com

Select Create
Then select Ticket
Submit your request with details about the issue